NEW MELLE BOARD OF ALDERMEN

MEETING

DECEMBER 7, 2009

CALL TO ORDER – MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00.

ROLL CALL- ALDERMEN PRESENT:  DOUG BICE, DON HENDRICH AND GARY SCHNEIDER, AND MAYOR JAN MUSKOPF.  ALSO PRESENT: FINANCIAL DIRECTOR RONNA ALANIZ, POLICE CHIEF BURKEMPER AND CITY CLERK DEEANN BURWITZ. 

PLEDGE OF ALLEGIANCE – RECITED.

APPROVAL OF MINUTES – SEPTEMBER 24, 2009 & OCTOBER 1, 2009 - ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE BOTH SETS OF MINUTES.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0. 

FINANCIAL REPORT – SEPTEMBER & OCTOBER – REVIEWED WITH FINANCIAL DIRECTOR ALANIZ:  ALDERMAN HENDRICH NOTED THE TRANSPORTATION SALES TAX AND CAPITAL IMPROVEMENT SALES TAX CASH ACCOUNT BALANCES REMAINED THE SAME ON THE CITY BALANCE SHEETS FOR SEPTEMBER AND OCTOBER.  HOWEVER, THE OCTOBER INCOME & EXPENSE REPORT SHOWS INCOME RECEIVED IN OCTOBER FOR BOTH OF THESE ACCOUNTS AND ASKED RONNA WHEN THOSE FUNDS ARE TRANSFERRED TO THE BALANCE SHEET.  RONNA STATED WHEN THE MONEY COMES IN, IT IS RECORDED TO THE REVENUE ACCOUNTS BUT IT IS ONLY AT THE END OF EACH QUARTER THAT THE FUNDS ARE TRANSFERRED TO THE CASH ACCOUNTS WITHIN THE ACCOUNTING SOFTWARE.

POLICE REPORT – SEPTEMBER & OCTOBER – THE BOARD REVIEWED THE POLICE DEPARTMENT STATISTICS REPORT.   ALDERMAN BICE QUESTIONED THE FRAUD INCIDENT ON OCTOBER’S REPORT.  CHIEF BURKEMPER STATED THERE HAVE BEEN CASES OF CREDIT CARD FRAUD WHERE THEIR FIRST STEP IS TO FILE A POLICE REPORT.  IDENTITY THEFT IS ON THE RISE EVEN IN OUR SMALL CITY.  ONE FRAUD CASE REQUIRED US TO SUPPEONA TELEPHONE RECORDS TO SHOW THAT THE INDIVIDUAL MADE DUE DILLIGENCE IN CONTACTING CUSTOMER SERVICE TO RESOLVE A DISPUTE.  IRONICALLY, AN INDIVIDUAL CANNOT REQUEST AND/OR RECEIVE THE PHONE RECORDS DIRECTLY FROM THE PHONE COMPANY THEMSELVES. 

CHIEF BURKEMPER COMMENTED THAT HE THOUGHT THE CITY LIMIT SOUTH ON STATE HWY D STOPPED AT NEW MELLE OAKS BUT NOTICED ON THE ANNEXATION MAP ON THE WALL THAT STATE HWY D EXTENDED SOUTH ANOTHER TWO MILES OR SO TO BRINKLEY LANE.  MAYOR MUSKOPF DOESN’T RECALL REQUESTING ADDITIONAL JURISDICTION ON STATE HWY D AND THOUGHT THE STATE MAY HAVE INITIATED THAT BOUNDRY CHANGE.  CHIEF BURKEMPER SPOKE WITH CITY ENGINEER, JOHN CHOINKA, WHO CONFIRMED THAT THE CITY’S JURISDICTION ON STATE HWY D EXTENDS TO BRINKLEY LANE.  CHIEF BURKEMPER WAS CONCERNED MOSTLY WITH ACCIDENTS RATHER THAN TRAFFIC STOPS PERTAINING TO THE ADDITIONAL JURISDICTION ON STATE HWY D. 

CHIEF BURKEMPER REQUESTED TO ADDRESS THE WRECKED POLICE CAR IF TIME PERMITS.  A USED 2006 STATE PATROL CAR COMES IN AT ABOUT $9,995 AND PRICES GO UP FROM THERE.  THE ADVANTAGE OF STATE PATROL CARS IS THEY HAVE A MAX OF 55,000 MILES ON THEM.  THERE WAS DISCUSSION OF OPTIONS ALL OF WHICH WILL INVOLVE COSTS FOR VEHICLE AND EQUIPMENT.  ALDERMAN BICE STATED WE WOULD BE OKAY FOR A WHILE WITH JUST TWO VEHICLES AND HOW WILL WE ADJUST THE BUDGET TO ACCOMMODATE REPLACEMENT OF THE VEHICLE.  MAYOR MUSKOPF STATED WE WOULD NEED TO AMMEND THE BUDGET IN EARLY 2010.  ALDERMAN BICE REQUESTED THAT CHIEF BURKEPMER PUT TOGETHER A LIST OF LEASE VS. PURCHASE OPTIONS TO BE CONSIDERED AT THE NEXT MEETING. 

ALDERMAN BICE ASKED ABOUT THE RIDE A LONG ORDINANCE.  CHIEF BURKEMPER STATED IT WAS ADOPTED AND PUT IN PLACE AND THAT CITY ATTORNEY KARR DRAFTED THE WAIVER FORM, LIST OF RULES AND POLICY.

CODE ENFORCEMENT OFFICER REPORT- OCTOBER & NOVEMBER – THE BOARD REVIEWED THE CODE ENFORCEMENT OFFICER’S REPORT.  ALDERMAN HENDRICH STATED A TRAILER AT DIVE STOP HAS BEEN MOVED BACK FROM THE ROAD RATHER THAN BEING REMOVED AND QUESTIONED WHETHER THEY HAVE APPLIED FOR A PERMIT OR IF ANY FOLLOWUP SHOULD BE DONE ABOUT IT.  MAYOR MUSKOPF STATED DAVID CRUZ IS WORKING WITH GBA ON A SITE PLAN FOR THE SALES OFFICE BUT DID NOT KNOW IF THE TRAILER IN QUESTION WAS INCLUDED IN THAT PLAN.  MR. CRUZ HAD CALLED THE CITY CLERK TO INQUIRE WHEN THE PERMIT FEE STRUCTURE CHANGED AND WHY IT IS HIGHER.  IT WAS EXPLAINED TO MR. CRUZ THAT THE CITY HAS ADOPTED THE ICC FEE SCHEDULE IN SEPTEMBER 2009.

DISCUSSION AROSE AROUND THE NEED FOR MAGNETIC SIGNS ON THE CODE ENFORCEMENT OFFICER’S TRUCK AS HE DRIVES SLOWLY THROUGH TOWN AND SUBDIVISIONS.  THE MAGNETIC SIGNS WILL MAKE IT MORE PROFESSIONAL LOOKING AND FOR PUBLIC SAFETY SO PEOPLE KNOW WHO AND WHY THIS VEHICLE IS DRIVING SLOWLY THROUGH THEIR NEIGHBORHOOD.  MAYOR MUSKOPF ASKED THAT ALDERMAN HENDRICH WORK WITH DIANE SUDBROCK TO LOOK INTO APPROPRIATE SIGNING FOR THE TRUCK.

COURT CLERK REPORT – MAYOR MUSKOPF HAD REQUESTED THE COURT CLERK TO COMPILE A REPORT AND HANDED COPIES OF THE COMPLETED REPORT TO EACH BOARD MEMBER FOR REVIEW.  ALDERMAN HENDRICH ASKED IF COURT WAS FUNCTIONING EASIER.  MAYOR MUSKOPF AND CHIEF BURKEMPER AGREED THAT THE COURT IS RUNNING MUCH SMOOTHER AND EFFICIENTLY.  CHIEF BURKEMPER STATED THE PREPRINTED ENVELOPES HAVE BEEN COST EFFECTIVE AND A TIME SAVER.

CONSENT AGENDA FOR LIQUOR LICENSE RENEWALS – ALDERMAN BICE ASKED HOW MUCH REVENUE HAD BEEN COLLECTED BY ALL THE LIQUOR LICENSE RENEWAL FEES.  MAYOR MUSKOPF STATED THE RENEWAL FEES VARY DEPENDING ON WHAT TYPE OF LICENSE THEY ARE REQUESTING.  ALDERMAN HENDRICH MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE THE LIQUOR LICENSES FOR 2010.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0. 

NEW BUSINESS:

BOARD APPOINTMENT OF RICH KERN TO SERVE ON THE PLANNING & ZONING COMMISSION – ALDERMAN HENDRICH MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE RICH KERN AS THE PLANNING & ZONING REPRESENTATIVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

BOARD APPOINTMENT OF DEEANN BURWITZ TO SERVE AS DEPUTY COURT CLERK – ALDERMAN HENDRICH MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE DEEANN BURWITZ AS DEPUTY COURT CLERK.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

2010 HEALTH INSURANCE PREMIUM RATE INCREASE – MAYOR MUSKOPF MENTIONED THAT THIS YEARS RATE INCREASE IS ONLY 6% IN COMPARISON TO ALMOST 22% LAST YEAR.  ALDERMAN BICE ASKED HOW MANY EMPLOYEES WERE COVERED BY THIS PLAN.  MAYOR MUSKOPF STATED TWO EMPLOYEES ARE COVERED BY THIS PLAN.  ALDERMAN HENDRICH MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE THE ANTHEM BLUE CROSS/BLUE SHIELD HEALTH INSURANCE PLAN AS PRESENTED.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

CHAMBER OF COMMERCE REQUEST OF FUNDS FOR HOLIDAY DECORATION STORAGE – ALDERMAN HENDRICH STATED THIS ITEM FELL THROUGH THE CRACKS AS $100 WAS APPROVED FOR PAYMENT OF BULB REPLACEMENTS AND NO CHECK HAS BEEN ISSUED IN 2009 FOR THIS PURPOSE.  MAYOR MUSKOPF STATED THAT $100 HAS BEEN APPROVED FOR 2009 AND THAT THE REQUEST FOR $550 IS FOR 2010 AND EACH YEAR THEREAFTER.  ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO APPROVE $550 PER YEAR TO THE CHAMBER OF COMMERCE TO SPLIT THE COST OF STORAGE AND BULB REPLACEMENTS FOR THE CITY’S HOLIDAY DECORATIONS.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

EAST-WEST GATEWAY RESOLUTION – MAYOR MUSKOPF STATED AFTER SPEAKING WITH THE CITY ATTORNEY THIS CERTAINLY WOULDN’T HURT TO PARTICIPATE IN THIS RESOLUTION.  MAYOR MUSKOPF STATED SHE WOULD LIKE TO APPLY FOR GRANTS FOR GENERATORS AT THE CITY HALL TO BE USED AS AN EMERGENCY HEATING/COOLING STATION FOR THE CITY IF THERE WAS EVER A MASSIVE POWER OUTAGE.  HOWEVER, SHE WASN’T SURE IF SUCH A REQUEST WOULD BE ELIGIBLE.  ALDERMAN HENDRICH MENTIONED THAT THIS IS AN EDUCATIONAL TYPE PROGRAM.  ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE RESOLUTION NO. 2009-03; FOR THE EAST-WEST GATEWAY RESOLUTION OF SUPPORT AND PARTICIPATION IN THE ALL-HAZARD MITIGATION PLAN UPDATE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

2010 BUDGET REVIEW AND APPROVAL – MAYOR MUSKOPF ASKED FINANCIAL DIRECTOR RONNA ALANIZ TO UPDATE THE BUDGET FIGURES TO INCLUDE THE 6% HEALTH INSURANCE INCREASE AND THE $550 FOR THE CHAMBER OF COMMERCE THAT HAVE BEEN APPROVED TONIGHT.  RONNA UPDATED THE BOARD WITH THE COURT REVENUE FOR NOVEMBER WHICH WAS UP FROM OCTOBER AND PUTS US RIGHT AT $150,000 WHICH IS THE TOTAL REVENUE BUDGETED WHICH IS GOOD BECAUSE COURT WAS CANCELLED FOR DECEMBER AND THAT ELIMINATES THE CHANCE FOR ANY EXCESS COURT FUNDS FOR THIS YEAR.  MAYOR MUSKOPF ASKED WHY COURT WAS CANCELLED.  CHIEF BURKEMPER STATED THE JUDGE WASN’T AVAILABLE.  RONNA MENTIONED THAT THE JUDGE WASN’T AVAILABLE IN OCTOBER OR NOVEMBER EITHER AND COURT WAS STILL HELD WITH THE PROSECUTING ATTORNEY AND COURT CLERK.  CHIEF BURKEMPER STATED THIS SHOULD BE OUR STANDARD OPPORATING PROCEEDURE IN THE FUTURE RATHER THAN PUTTING COURT OFF FOR ANOTHER MONTH.  RONNA MENTIONED THAT THE COURT CLERK SENT OUT LETTERS TO NOTIFY EVERYONE OF THE CHANGE IN COURT DATES SO THERE IS VIRTUALLY NO MONEY COMING INTO THE COURT IN DECEMBER. THEREFORE, THE CITY WILL HAVE TO FUND THE MONTHLY TRANSFER TO THE POLICE DEPARTMENT TO COVER PAYROLL AND BILLS FOR DECEMBER. 

ALDERMAN HENDRICH QUESTIONED WHY THE PROSECUTING ATTORNEY EXPENSE LISTED IN 2007 FELL OFF THE COURT RECORDS IN 2008 AND 2009.  RONNA STATED THE PROSECUTING ATTORNEY IS NOW BEING PAID BY THE CITY BECAUSE STEPHANIE DIDN’T WANT IT TO LOOK LIKE SHE WAS RECEIVING MONEY DIRECTLY FROM THE COURT.  MAYOR MUSKOPF AND CHIEF BURKEMPER STATED THIS WAS A LAW AND/OR STATUTORY STANDARD.  ALDERMAN HENDRICH ASKED WHY WE HAVE ATTORNEY FEES AND PROSECUTING ATTORNEY FEES.  MAYOR MUSKOPF POINTED OUT THAT THE WORK SHE DOES FOR THE CITY IS BILLED SEPERATELY FROM HER REPRESENTATION AS PROSECUTING ATTORNEY.  ALDERMAN HENDRICH QUESTIONED THE NEED TO HAVE THE COURT FUNDS SEPARATE FROM THE CITY.  MAYOR MUSKOPF AND RONNA EXPLAINED THAT STEPHANIE RECEIVES A FLAT FEE PER MONTH AS PROSECUTING ATTORNEY AND THE WORK SHE DOES FOR THE CITY IS BILLED BY THE HOUR.

ALDERMAN BICE QUESTIONED REVENUE FROM UTILITIES AS TO HOW VALID ARE OUR PROJECTIONS IN RESPECT TO AMEREN AND CUIVRE RIVER.  RONNA BASED HER 2010 BUDGET AMOUNT FOR THESE ITEMS BASED UPON THE PREVIOUS TWO YEARS DATA AND NOTING THAT THESE RATES HAVE BEEN RELATIVELY STABLE.

ALDERMAN HENDRICH QUESTIONED THE 2009 REVENUE INCREASE FROM LIQUOR LICENSE FEES.   RONNA STATED DUE TO A CHANGE IN THE LICENSE FORMAT WE COLLECTED 2009 AND 2010 LIQUOR LICENSE FEES IN 2009.

ALDERMAN HENDRICH QUESTIONED THE DECREASE IN INTEREST INCOME FOR 2009.  RONNA STATED THE CD’S HAVE RENEWED AT MUCH LOWER INTEREST RATES.

MAYOR MUSKOPF QUESTIONED THE INCREASED BUDGET AMOUNT FOR THE CODE ENFORCEMENT OFFICER.  RONNA FELT THAT HIS CITY HOURS MAY INCREASE SINCE HE IS NO LONGER WORKING WITH GBA AND SET THE BUDGET ACCORDING TO THE 2008 ACTUAL EXPENSE AMOUNT.

MAYOR MUSKOPF QUESTIONED THE PROPERTY GENERAL REPAIR AND MAINTENANCE BUDGET INCREASE WHEN WE ARE WAY UNDER BUDGET THIS YEAR.  RONNA DIDN’T KNOW IF THE GREENWOOD GROUP WAS GOING TO CONTINUE PROVIDING SERVICES OR NOT.  MAYOR MUSKOPF HAS THE UNDERSTANDING THESE SERVICES WOULD BE CONTINUED TO BE PROVIDED.  ALDERMAN HENDRICH STATED HE WOULD INQUIRE ABOUT THIS AS HE DELIVERS A THANK YOU SIGNED BY THE BOARD AND MAYOR.  MAYOR MUSKOPF MENTIONED EARTH DAY PROJECTS IS WHERE THIS STARTED AND ASKED THE ALDERMAN TO CONSIDER WHAT ACTIVITIES THEY WOULD LIKE TO DO FOR EARTH DAY IN 2010.

ALDERMAN BICE QUESTIONED BUILDING PERMIT FEES 2010 BUDGETED INCREASE AND IS THIS A FAIR NUMBER OR OVERINFLATED.  RONNA FELT THAT SINCE THIS INCLUDES ADDITIONS, DECKS AND OTHER HOME IMPROVEMENTS AND NOT JUST NEW CONSTRUCTION THIS NUMBER IS DOABLE BUT ASKED FOR INSIGHT.  ALDERMAN BICE, ALDERMAN HENDRICH AND MAYOR MUSKOPF AGREED THAT ALTHOUGH THEY WOULD LIKE TO SEE MORE, WITH THE DOWNTURNED ECONOMY, BUILDING AND IMPROVEMENTS WILL LIKELY BE LIMITED.  RONNA STATED OTHER COMMUNITIES IN THE AREA NEAR I-55 HAVE SEEN GROWTH.  ALDERMAN BICE STATED HE DOESN’T SEE THAT KIND OF GROWTH HERE.  ALDERMAN HENDRICH AGREES THAT THIS FIGURE IS QUESTIONABLE.

RONNA MENTIONED THAT THE SALES TAX REVENUE IS LIKELY TO HIT THE PROJECTED AMOUNTS.  ALDERMAN BICE ASKED IF THE NEW CONCRETE BUSINESS WOULD GENERATE ANY SALES TAX.  MAYOR MUSKOPF STATED NO SALES TAX HOWEVER WE WOULD SEE REVENUE FROM REAL ESTATE AND PERSONAL PROPERTY TAXES.

RONNA DISCUSSED USE TAX REVENUE AND A LARGE PORTION COMING FROM SEPHORA WHICH IS A MALL STORE AND DOESN’T KNOW IF SOMEONE IS MAKING PURCHASES ONLINE AND HAVE ITEMS SHIPPED TO THEIR HOME OR HOW THIS REVENUE IS BEING GENERATED AND IF IT WILL CONTINUE.  ALDERMAN BICE ASKED IF SOMEONE MAY BE RUNNING A HOME BASED BUSINESS.  RONNA STATED SOMEONE MAY BE PURCHASING DRESSES OR FORMAL GOWNS AND DOING ALTERATIONS WHICH COULD BE CONSTITUED AS A BUSINESS.  RONNA STATED THAT THE STATE OF MISSOURI IS SOMEHOW COLLECTING THIS USE TAX AND FORWARDING IT TO US AND WILL LOOK INTO THIS FURTHER.

ALDERMAN HENDRICH ASKED WHY RONNA’S WAGES WERE BUDGETED DOWN.  RONNA STATED SHE IS NO LONGER DOING PAYROLL AND ACCOUNTS PAYABLE AS SHE DID IN THE PAST.

ALDERMAN BICE ASKED IF WE WERE DUE FOR AN AUDIT.  MAYOR MUSKOPF STATED WE ARE REQUIRED BY LAW TO HAVE AN AUDIT DONE AT LEAST ONCE EVERY FIVE YEARS. 

ALDERMAN HENDRICH QUESTIONED THE PROFESSIONAL SERVICES LINE ITEM.  RONNA STATED JOHN CHOINKA PERFORMED SERVICES THAT THEY WANTED TO TRACK SEPARATELY.

ALDERMAN BICE QUESTIONED CAPITAL IMPROVEMENT EXPENDITURES AND ASKED IF REMODELLING OF THE CITY HALL AND/OR POLICE DEPARTMENT WERE STILL ON THE TABLE OR NOT.  MAYOR MUSKOPF STATED THERE IS A $40,000 LIMIT FOR ANY CAPITAL IMPROVEMENTS.

DISCUSSION EVOLVED AROUND RETAINED EARNINGS AND FUNDS EARMARKED FOR SPECIFIC USES.  CHIEF BURKEMPER ASKED FOR AN EXAMPLE OF TRANSPORTATION IMPROVEMENT.  MAYOR MUSKOPF STATED THOSE FUNDS WOULD BE USED FOR STREETS AND SIDEWALKS. 

ALDERMAN HENDRICH ASKED WHY RETIREMENT EXPENSES WENT UP.  RONNA EXPLAINED THAT THERE ARE MORE EMPLOYEES ELIGIBLE TO RECEIVE RETIREMENT BENEFITS AND RETROACTIVE PAYMENTS WERE NECESSARY TO BRING THESE CONTRIBUTIONS UP TO DATE.

RONNA SUGGESTED THAT THE BOARD FORM A COMMITTEE TO MONITOR GROSS RECEIPTS COLLECTED EACH MONTH.  ALDERMAN HENDRICH ASKED IF THE CITY IS COLLECTING A SHARE OF TAXES COLLECTED ON CELL PHONE SERVICES.  RONNA STATED THE CITY OF NEW MELLE HAS NEVER HAD A GROSS RECEIPTS TAX FOR CELL PHONES.  MAYOR MUSKOPF STATED WE WOULD HAVE TO ENACT AN ORDINANCE FIRST TO START COLLECTING THIS TAX.  ALDERMAN HENDRICH STATED THAT IF THE CELL PHONE COMPANIES ARE ALREADY COLLECTING THIS TAX UNDER THE GUISE OF A CITY TAX THEN THAT IS FRAUD AND WHAT WE NEED IS A CLASS ACTION SUIT TO BE FILED.  RONNA STATED NEW MELLE HAS ITS OWN ZIP CODE SO IT WILL BE EASY TO TRACK.  MAYOR MUSKOPF STATED ONLY THOSE RESIDENTS WITH A POST OFFICE BOX HAVE A 63365 ZIP CODE AND RESIDENTS OPTING FOR HOME DELIVERY HAVE EITHER A WENTZVILLE OR DEFIANCE ZIP CODE AND THEIR TAX MONEY GOES TO THOSE MUNICIPALITIES RATHER THAN NEW MELLE.

DISCUSSION EVOLVED AROUND THE NEED TO INCREASE REVENUE FOR THE CITY WITHOUT FURTHER INCREASES IN COURT REVENUE.  RONNA WILL AMEND THE BUDGET WITH A TRANSFER FROM CITY FUNDS TO COVER THE POLICE DEPARTMENT FOR DECEMBER, 6% INCREASE IN HEALTH INSURANCE PREMIUMS AND THE $550 ANNUAL PAYMENT TO THE CHAMBER OF COMMERCE FOR HOLIDAY DECORATION STORAGE AND BULB REPLACEMENTS.

BILL NO. 306 – 2010 BUDGET - ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO HAVE THE FIRST READING, SHORT FORM WITH CONDITION OF AMENDMENTS. ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

AFTER THE FIRST READING, ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0. 

ALDERMAN HENDRICH MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE SECOND READING, SHORT FORM INCLUDING AMENDMENTS.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0. 

AFTER THE SECOND READING, ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0. 

ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE BILL NO 306 AS AN ORDINANCE.  ON A ROLL CALL VOTE, THE MOTION PASSED 3-0 AS FOLLOWS: 

ALDERMAN HENDRICH – AYE

ALDERMAN BICE – AYE

ALDERMAN SCHNEIDER – AYE

BILL NO 306 IS NOW ORDINANCE NO 296.

OPEN FORUM – ALDERMAN HENDRICH PASSED A THANK YOU CARD TO BE SIGNED BY THE BOARD AND MAYOR FOR THE GREENWOOD GROUP FOR THEIR SERVICES TO THE CITY AND ASSISTING WITH THE CHRISTMAS DECORATIONS. 

REVIEW AND APPROVAL OF BILLS- THE BILLS PAID SINCE THE LAST BOARD OF ALDERMAN MEETING WERE REVIEWED BY THE BOARD.  ALDERMAN HENDRICH MADE A MOTION, SECOND BY ALDERMAN BICE TO ACCEPT THE BILLS PAID.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYES, THE MOTION WAS APPROVED 3-0.

CLOSED SESSION – PERSONNEL – HIRING, FIRING, DISCIPLINING OR PROMOTING EMPLOYEES (Sec 610.021(3), RSMo) –  ALDERMAN BICE MADE A MOTION,  SECOND BY ALDERMAN HENDRICH TO MOVE INTO CLOSED SESSION, PURSUANT TO Sec 610.021(3) TO DISCUSS PERSONNEL. ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

 OPEN SESSION – ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO MOVE INTO OPEN SESSION.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS THE MOTION PASSED 3-0.

ADJOURNMENT- ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO ADJOURN.   ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.   THE MEETING WAS ADJOURNED AT 8:58 P.M.

RESPECTFULLY SUBMITTED,                                     ACCEPTED,