NEW MELLE BOARD OF ALDERMEN

MEETING AND WORK SESSION

THURSDAY, OCTOBER 2, 2008

MINUTES

MEETING

CALL TO ORDER – MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00 P.M.

ROLL CALL – ALDERMEN PRESENT:  KENNETH GILBERT, DOUG BICE & DARLA GREEN.  ALSO PRESENT GARY SCHNEIDER, FINANCIAL DIRECTOR RONNA ALANIZ, GEORGE BUTLER ENGINEER JOHN CHOINKA AND CITY CLERK JUDY ANDERSON.

APPOINTMENT OF WARD 2 ALDERMAN – MAYOR MUSKOPF APPOINTED GARY SCHNEIDER AS ALDERMAN FROM WARD 2.  ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO ACCEPT THE APPOINTMENT.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

SWEARING IN OF ALDERMAN – GARY SCHNEIDER WAS SWORN IN BY THE CITY CLERK.

BILL # 294- SETTING OF NEW MEETING DAYS FOR BOARD OF ALDERMEN- ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE FIRST READING SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 4-0.  AFTER THE FIRST READING, ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 4-0.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE SECOND READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.  AFTER THE SECOND READING, ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.  ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO ACCEPT BILL NO 294 AS AN ORDINANCE.  ON A ROLL CALL VOTE, THE MOTION WAS APPROVED 4-0 AS FOLLOWS:  AYES – ALDERMAN DOUG BICE, KENNETH GILBERT, DARLA GREEN AND GARY SCHNEIDER.  NAYS – NONE.  BILL NO 294 IS NOW ORDINANCE NO 284

ADJOURNMENT – ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN GILBERT TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.  THE MEETING WAS ADJOURNED AT 7:04 P.M.

WORK SESSION

CALL TO ORDER- MAYOR MUSKOPF CALLED THE WORK SESSION TO ORDER AT 7:05 P.M.

ROLL CALL – ALDERMEN PRESENT: KENNETH BICE, GARY SCHNEIDER, DARLA GREEN AND DOUG BICE.  ALSO PRESENT FINANCIAL DIRECTOR RONNA ALANIZ, GEORGE BUTLER ENGINEER JOHN CHOINKA AND CITY CLERK JUDY ANDERSON. 

DISCUSSION ITEMS- 

                                STREET REPAIR FUNDING – MAYOR MUSKOPF ASKED MR. CHOINKA THE PROCESS FOR  APPLYING TO THE ST. CHARLES COUNTY ROAD BOARD FOR FUNDS TO REPAIR CITY STREET.  MR. CHOINKA DISCUSSED THE SALES TAX WHICH ST. CHARLES COUNTY COLLECTS AND USES TO MAINTAIN THE ROADS AND STREETS IN THE COUNTY.   HE STATED THAT THE DISTRIBUTION FORMULA IS BASED ON THE NUMBER OF TRIPS PER DAY ON THOSE ROADS AND STREETS AND THE COUNTY DISTRIBUTES THE MONEY WHERE IT IS THE MOST BENEFICIAL TO THE ENTIRE COUNTY.   MR. CHOINKA STATED THAT SOME PRELIMINARY WORK WOULD NEED TO BE DONE BEFORE APPROACHING THE COUNTY, AFTER WHICH HE AND A CITY REPRESENTATIVE COULD MEET WITH ROAD BOARD OFFICIALS TO DISCUSS THE PROJECT.  MAYOR MUSKOPF WILL CALL THE DANIEL BOONE SCHOOL PRIINCIPAL AND ASK FOR A MEETING TO DISCUSS THE POSSIBILITY OF THE SCHOOL DISTRICT APPLYING AND WORKING WITH THE CITY FOR A SIDEWALK GRANT.   

                                EARTH DAY- PLANS TO PARTICIPATE IN EARTH DAY NEXT SPRING WERE DISCUSSED WITH ALDERMEN GREEN VOLUNTEERING TO WRITE A LETTER OR FLYER FOR THE BOONE COUNTRY CONNECTION AND CONTACTING THE COUNTY EXTENSION OFFICE FOR INFORMATION.  SOME IDEAS DISCUSSED WERE A RAIN GARDEN, RECYCLING CONTAINERS AVAILABLE, COLLECTION OF APPLIANCES AND BOOTHS ON THE CITY PARKING LOT. 

                STORAGE SHED -MAYOR MUSKOPF STATED THAT THE REMOVAL OF THE CITY STORAGE SHED WAS PROGRESSING AND SHOULD BE COMPLETED BY THE END OF OCTOBER.

                RECORDS RETENTION – MAYOR MUSKOPF STATED THAT CITY ATTORNEY KARR HAD CHECKED INTO WORKSHOPS AND THERE WEREN’T ANY AVAILABLE AT THIS TIME.  MAYOR MUSKOPF CONTACTED THE WENTZVILLE CITY CLERK AND SHE STATED THAT SHE WASN’T AWARE OF ANY SEMINARS, HOWEVER THERE MIGHT BE WORKSHOPS OR INFORMATION AVAILABLE AT THE MEETING IN THE SPRING AT THE CITY CLERK AND FINANCE OFFICER ASSOCIATION MEETING.

PAYMENT OF BILLS- BILLS WERE REVIEWED AND CHECKS SIGNED.

CLOSED SESSION – PERSONNEL – HIRING, FIRING, DISCIPLINING OR PROMOTING EMPLOYEES (Sec 610.021(3), RSMo)- ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GILBERT TO MOVE INTO CLOSED SESSION.  ON A ROLL CALL VOTE THE MOTION PASSED 4-0 AS FOLLOWS:  AYES – ALDERMEN KENNETH GILBERT, DARLA GREEN, DOUG BICE AND GARY SCHNEIDER.  NAYS – NONE.

OPEN SESSION- ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GILBERT TO MOVE INTO OPEN SESSION.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 4-0.

ADJOURNMENT – ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GILBERT TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED

4-0. THE MEETING ADJOURNED AT 8:23 P.M.

RESPECTFULLY SUBMITTED                                       ACCEPTED

JUDITH A ANDERSON, CLERK                                       JAN MUSKOPF, MAYOR