NEW MELLE BOARD OF ALDERMEN MEETING

WEDNESDAY, SEPTEMBER 17, 2008

MINUTES

CALL TO ORDER- MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00 P.M.

ROLL CALL – ALDERMEN PRESENT: KENNETH GILBERT, DARLA GREEN AND DOUG BICE.  ALSO PRESENT CITY ATTORNEY STEPHANIE KARR, POLICE CHIEF AARON BURKEMPER AND CITY CLERK JUDY ANDERSON.

PLEDGE OF ALLEGIANCE – RECITED.

CORRECTION & APPROVAL OF MINUTES – AUGUST 27, 2008- ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

FINANCIAL REPORT – AUGUST – REVIEWED WITH MAYOR MUSKOPF STATING THAT      EVERYTHING SEEMS TO BE ON TRACK FOR THE YEAR.

POLICE REPORT – AUGUST- REVIEWED WITH CHIEF BURKEMPER STATING THE FOLLOWING:

                -ONE OFFICER HAS RECEIVED TASER TRAINING.

                -ONE OFFICER IS AT DARE TRAINING THIS WEEK.

                -ONE OFFICER IS AT INSTRUCTORS TRAINING THIS WEEK.

                -THE NEW COMPUTER PROGRAM FOR RECORDS MANAGEMENT IS GREAT.

                -HE RECENTLY ATTENDED A MEETING AT EAST-WEST GATEWAY WHERE THE RADIO NEEDS IN THE AREA WERE DISCUSSED.  THE DISCUSSION INCLUDED CREATING A RADIO NETWORK FOR ALL AGENCIES IN THE SURROUNDING COUNTIES WHICH WOULD BE ACCOMPLISHED BY APPLYING FOR GRANTS AND ISSUING BONDS. THIS IS IN THE EARLY PLANNING STAGES AND WOULD BE SEVERAL YEARS BEFORE GOAL IS ACCOMPLISHED.            

CODE ENFORCEMENT OFFICER REPORT- SEPTEMBER- DISCUSSED A LETTER RECEIVED FROM A SYCAMORE CREEK RESIDENT DISCUSSING THE VIOLATION OF CITY ORDINANCES WITHIN THE SUBDIVISION.  THE CODE ENFORCEMENT OFFICER WILL BE MEETING WITH THE RESIDENT THIS WEEK.

OLD BUSINESS –

                RECORDS RETENTION- DISCUSSED RECORDS TO BE DESTROYED WHICH INCLUDED PAID BILLS, RECEIPTS, BANK STATEMENTS AND DEPOSIT SLIPS FROM FISCAL YEAR 1979-1998.  THE CITY ATTORNEY STATED THAT THESE RECORDS COULD BE DESTROYED BECAUSE THEY WERE BEFORE AND INCLUDED IN THE AUDIT CONDUCTED BY THE STATE IN 1998.  RECORDS CAN BE SCANNED AND PRESERVED ON CD’S OR FLASH DRIVES UNLESS RECORDS ARE KEPT IN THE STATE ARCHIVES WHICH REQUIRES MICROFILMING.  MAYOR MUSKOPF STATED AN INDEPENDENT AUDIT OF THE CITY FINANCIAL RECORDS WOULD BE CONDUCTED IN THE NEAR FUTURE.  A LIST OF RECORDS TO BE DESTROYED WILL BE ATTACHED TO THE MINUTES OF THE BOARD MEETINGS.

NEW BUSINESS

                BILL NO. 293 – TITLE II & III – OFFENSE CODES- CITY ATTORNEY KARR STATED THAT TITLE 2 & 3 AND THE SPREADSHEET WITH THE REVISIONS SHOULD BE ATTACHED TO THE ORDINANCE.  ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO HAVE THE FIRST READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  AFTER THE FIRST READING, ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN GILBERT TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE SECOND READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.  AFTER THE SECOND READING, ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN GILBERT TO APPROVE.  ON A CALL BY TH E MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE BILL NO 293 AS AN ORDINANCE.  ON A ROLL CALL VOTE THE MOTION WAS APPROVED AS FOLLOWS:  AYES – ALDERMEN DOUG BICE, KENNETH GILBERT AND DARLA GREEN.  NAYS - NONE.

BILL NO. 293 IS NOW ORDINANCE NO. 283.

DISCUSSION-

 EARTH DAY- MAYOR MUSKOPF STATED THAT PLANNING NEEDS TO BEGIN NOW TO PARTICIPATE IN THE SCHEDULED APRIL EARTH DAY.  THE BOARD DECIDED TO INCLUDE OTHER GROUPS IN THEIR PLANS.

                 SIDEWALKS- SIDEWALK GRANTS WERE DISCUSSED WITH MAYOR MUSKOPF STATING THAT SHE WOULD CONTACT THE PRINCIPAL OF DANIEL BOONE SCHOOL TO FIND OUT IF THEY WERE INTERESTED IN PARTICIPATING IN THE GRANT PROCESS TO OBTAIN SIDEWALKS. 

STREET REPAIRS - STREET REPAIRS AND THE AVAILABILITY OF ST CHARLES COUNTY ROAD BOARD FUNDS WERE DISCUSSED. MAYOR MUSKOPF WILL CONTACT THE ENGINEER AT GEORGE BUTLER ENGINEERING AND ASK HIM TO CONTACT THE ROAD BOARD TO FIND OUT THE TIME-LINE FOR OBTAINING FUNDS, AND TO PRESENT A PLAN TO THE BOARD. 

OPEN FORUM- NONE

PAYMENT OF BILLS- BILLS WERE REVIEWED AND CHECKS SIGNED.

ADJOURNMENT- ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  THE MEETING WAS ADJOURNED AT 8:05 P.M.

RESPECTFULLY SUBMITTED                                       ACCEPTED

JUDITH A ANDERSON, CLERK                                       JAN MUSKOPF, MAYOR