NEW MELLE BOARD OF ALDERMEN

MEETING

 

CALL TO ORDER – MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00.

ROLL CALL- ALDERMEN PRESENT:  DOUG BICE, DON HENDRICH, DARLA GREEN, AND GARY SCHNEIDER AND MAYOR JAN MUSKOPF.  ALSO PRESENT: CITY ENGINEER JOHN CHOINKA AND CITY CLERK JO ANN DICKHERBER.

 

BACKSTOPPERS REPRESENTATIVE – TRIATHALON – THE REPRESENTATIVE FROM BACKSTOPPERS WAS UNABLE TO ATTEND THE MEETING.  MAYOR MUSKOPF REPORTED SHE HEARD THE TRIATHALON’S ROUTE HAS CHANGED SOME WITH THE RUNNING PORTION NOT TO BE IN FIDDLESTIX.  MAYOR MUSKOPF STATED THE POLICE DEPARTMENT WILL NEED TO FIND OUT WHERE THE POLICE CONTROL IS NEEDED.  ALDERMAN HENDRICH ASKED IF THE BOARD WAS GOING TO REQUIRE THEM TO PAY A SPECIAL PERMITS FEE.  THE MAYOR STATED AT THIS TIME WE DO NOT KNOW HOW MANY PARTICIPANTS THERE IS GOING TO BE, SO THE FEE AMOUNT WOULD BE HARD TO SET.  THE BOARD WILL TALK AT THE NEXT MEETING, SEPTEMBER 24, 2009, ABOUT SETTING UP A SPECIAL PERMITS FEE SCHEDULE FOR USE IN THE FUTURE FOR EVENTS HELD IN THE CITY OF NEW MELLE.

 

ICC FEE SCHEDULE APPROVAL  - MAYOR MUSKOPF STATED THE PREVIOUS BUILDING FEES APPROVED BY OUR ORDINANCE IN 2005 WERE BASED ON BOCA (BUILDING OFFICIALS & CODE ADMINISTRATORS), BUT NOW SINCE IN OUR NEW CODE BOOK THE FEES ARE NOT STATED IN THE BOOK BUT ARE TO BE ESTABLISHED BY THE BOARD FROM TIME TO TIME.  NOW THE CITY IS GOING TO USE THE ICC (INTERNATIONAL CODE COUNCIL) SCHEDULE.  THE CITY ENGINEER JOHN CHOINKA FURTHER EXPLAINED THAT THE ICC CODES ARE PUBLISHED EVERY 6 MONTHS AND ARE BASED ON THE CONSTRUCTION INDUSTRIES SURVEY AMOUNTS AND SQUARE FOOTAGES.  MR. CHOINKA GAVE AN EXAMPLE OF A 2,500 SQUARE FOOT R-3 SINGLE FAMILY 2-STORY BUILDING WITH A 3 CAR GARAGE WOULD HAVE A PERMIT FEE OF $1,542.06.  THIS IS BASED ON A PERMIT FEE WHICH WOULD BE SQUARE FOOTAGE TIMES THE ICC TYPE OF CONSTRUCTION AMOUNT TIMES A MULTIPLIER OF .0040 AND A PLAN REVIEW FEE  WHICH WOULD BE SQAURE FOOTAGE TIMES THE ICC TYPE OF CONSTRUCTION AMOUNT TIMES A MULTIPLIER OF .0015.  THE CITY’S COMBINED MULTIPLIER RATE WOULD BE .0055.  IN COMPARISION, ST. CHARLES COUNTIES MULTIPLIER RATE IS .0048, ST. PETERS RATE IS .0083 AND DARDENNE, ST. PAUL, AND COTTLEVILLE RATES ARE ALSO AT THE .0055 RATE.  THE BOARD WAS ALSO PRESENTED WITH THE NEW FEE SCHEDULE FOR OTHER PLAN REVIEWS, SUCH AS GRADING PLANS AND OTHER APPLICATIONS.

 

ALDERMAN BICE STATED SO IF SOMEONE WANTS TO SUBDIVIDE THEIR LOTS IN SYCAMORE CREEK, THEY NEED TO PAY TO HAVE A SURVEY DONE AND THE RECORD PLAT FEE.  MR. CHOINKA STATED THAT WAS CORRECT, BUT THEY WOULD ALSO NEED TO PROVIDE A LETTER FROM THE HOMEOWNER’S ASSOCIATION THAT THEY APPROVE IT AND ALSO FOLLOW THE CITY’S ORDINANCES REGARDING ZONING.

 

ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE THE NEW FEE SCHEDULES.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.

 

THE MAYOR ALSO ASKED THE BOARD TO REVIEW TWO NEW MAPS THAT JOHN CHOINKA FROM GBA HAS MADE FOR THE CITY.  ONE MAP IS THE CITY’S ZONING MAP AND THE OTHER MAP IS A MAP SHOWING THE VOLUNTARY ANNEXATIONS ON FILE WITH THE CITY.  ALDERMAN BICE STATED HE BELIEVED IT WOULD BE GOOD TO PUBLISH THESE MAPS IN THE (BCC) BOONE COUNTRY CONNECTION PAPER.  MR. CHOINKA WILL GIVE THE MAPS TO THE CITY IN .PDF FORMAT FOR THE CITY’S WEBSITE.

 

MAYOR MUSKOPF STATED THAT RECENTLY THE COUNTY PURCHASED SOME PARK LAND AND AROUND 175 ACRES OF THAT LAND IS IN THE CITY OF NEW MELLE.  THE MAYOR STATED THAT THE CITY WILL NOT RECEIVE ANY ASSESSMENT TAXES ON THIS PROPERTY AND IS UNSURE IF THE CITY’S POLICE WOULD HAVE ANY JURISDICTION OVER THE PARK.  SHE WILL DISCUSS WITH THE CITY ATTORNEY. 

 

THERE WAS DISCUSSION AMONGST THE BOARD REGARDING THE CITY NEEDING MORE COMMERCIAL SPACE WITH RETAIL SALES TO BUILD THE TAX BASE AND ALSO COMMERCIAL BUILDINGS ARE TAXED AT A HIGHER REAL ESTATE RATE.

 

PHONE BUNDLE APPROVAL – THE BOARD HAD INFORMATION TO REVIEW REGARDING A VOICEMAIL SYSTEM FOR CITY HALL, WHICH CENTURYTEL CALLS THE VOICEMAIL RCF LINE.  THE BOARD WANTS TO PROCEED FORWARD WITH THIS SYSTEM, BUT THERE ARE A COUPLE QUESTIONS WHICH NEED TO BE ANSWERED BEFORE GETTING IT SETUP. 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE THE RCF LINE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.

 

CITY CLERK – THE MAYOR STATED THE JOB DESCRIPTION FOR CITY CLERK NEEDS TO BE UPDATED SINCE THE LAST JOB DESCRIPTION WAS WRITTEN WHEN THE CITY WAS GOING TO TRY TO OBTAIN A CITY ADMINISTRATOR.  THE BOARD ADJUSTED THE JOB DESCRIPTION TO AGREE WITH THE CURRENT DUTIES.  

 

OPEN FORUM – ALDERMAN HENDRICH STATED HE IS READING A COUPLE OTHER CITIES EMERGENCY MANAGEMENT PLANS AND HAS NOT FOUND THE NIMS CERTICATION TEST ON THE FEMA WEBSITE YET.  MAYOR MUSKOPF STATED A PLAN MUST FOLLOW STATE GUIDELINES. MAYOR MUSKOPF AND ALDERWOMAN GREEN STATED IN THE PAST ITEMS WERE DISCUSSED AND THE CHAIN OF COMMAND IN THE CASE OF EMERGENCY WAS THE POLICE DEPARTMENT AND FIRE DEPARTMENT.  THE FIRE DEPARTMENT AND CATHOLIC CHURCH BOTH HAVE A GENERATOR AND A SHELTER IN THEIR BASEMENT.  THE SCHOOL IS ALSO ANOTHER SHELTER AREA.  THEY ALSO REMEMBER THAT IN THEIR PAST DISCUSSION, AROUND 4 TO 5 YEARS AGO, OUR TOWN WAS TOO SMALL TO IMPLEMENT A PLAN BECAUSE WE COULD NOT OBTAIN ALL THE EMERGENCY EQUIPMENT NEEDED, SO WE WOULD RELY ON THE CITY OF WENTZVILLE.  ALDERMAN HENDRICH STATED COMMUNICATION WAS ALSO A HUGE PROBLEM, SO WE SHOULD CHECK THE PHONE SYSTEM TO SEE IF CALLS CAN BE FORWARDED IN CASE OF EMERGENCY.

  

ADJOURNMENT- ALDERMAN BICE MADE A MOTION, SECOND BY ALDERWOMAN GREEN TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 4-0. THE MEETING WAS ADJOURNED AT 8:25 P.M.