NEW MELLE BOARD OF ALDERMEN

MEETING

JULY 9, 2009

 

MINUTES

 

CALL TO ORDER- MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00 P.M.

ROLL CALL- ALDERMEN PRESENT:  DARLA GREEN, DOUG BICE, DON HENDRICH AND GARY SCHNEIDER AND MAYOR JAN MUSKOPF.  ALSO PRESENT: CHIEF AARON BURKEMPER, FINANCIAL DIRECTOR RONNA ALANIZ AND CITY CLERK JO ANN DICKHERBER.  THE CITY’S ATTORNEY WAS ABSENT.  

 

PLEDGE OF ALLEGIANCE – RECITED.

 

APPROVAL OF MINUTES –  MAY 28, 2009 & JUNE 4, 2009 - ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE THE MINUTES.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.

 

FINANCIAL REPORT –    MAY, 2009 – ALDERMAN HENDRICH HAD A COUPLE QUESTIONS FOR THE FINANCIAL DIRECTOR.  ALDERMAN HENDRICH ASKED HOW MANY VISA CARDS WE HAVE AND WHO WAS AUTHORIZED TO USE THEM.  THE FINANCIAL DIRECTOR ALANIZ ANSWERED THEIR WAS ONE CARD FOR THE POLICE WHICH CHIEF BURKEMPER WAS AUTHORIZED TO USE AND ONE CARD FOR CITY HALL WHICH THE CITY CLERK AND THE MAYOR WAS AUTHORIZED TO USE.  ALDERMAN HENDRICH ASKED ABOUT THE SURCHARGE PAID TO THE STATE OF MO’S UNEMPLOYMENT OFFICE.  THE FINANCIAL DIRECTOR ALANIZ ANSWERED IT WAS A SURCHARGE THAT THE UNEMPLOYMENT OFFICE CHARGES TO ALL EMPLOYERS.  ALDERMAN HENDRICH ASKED WHY HORSESHOEING WAS PAID OUT OF THE COURT.  FINANCIAL DIRECTOR ALANIZ RESPONDED THAT DURING TRAINING THE HORSES NEEDED SHOES AND THE COURT SYSTEM CHARGES AN AMOUNT IN EACH TICKET WHICH IS SET ASIDE FOR TRAINING.  CHIEF BURKEMPER CLARIFIED THAT EACH TICKET PAID HAS $3.00 INCLUDED FOR OFFICER’S TRAINING.  $2.00 IS USED LOCALLY AND $1.00 IS SENT TO THE STATE AND AT THE END OF THE YEAR THE STATE DISTRIBUTES IT OUT TO THE DIFFERENT AGENCIES.

 

POLICE REPORT –  MAY, 2009 – ALDERWOMAN GREEN ASKED POLICE CHIEF AARON BURKEMPER WHERE THE BCC PAPER GETS THE POLICE REPORT WITH THE YEAR-TO- YEAR COMPARISIONS.  CHIEF BURKEMPER STATED HE PROVIDES THAT INFORMATION.  ALDERWOMAN GREEN STATED SHE WOULD LIKE TO SEE A REPORT LIKE THAT GIVEN TO THE BOARD.  CHIEF BURKEMPER STATED THAT HE WOULD GIVE A REPORT TO BOARD IN WHATEVER FORMAT THEY WANTED.

 

ALDERMAN HENDRICH ASKED CHIEF BURKEMPER IF A PERSON CAN HAVE A PERMIT FOR DARKER WINDOWS ON THEIR VEHICLE.  CHIEF BURKEMPER STATED THAT SOME PEOPLE WITH EYE PROBLEMS MAY GET A PERMIT TO HAVE THEIR WINDOWS DARKER IF PRESCRIBED BY A DOCTOR.  ALDERMAN HENDRICH ASKED HOW THE POLICE TEST THE WINDOWS.  CHIEF BURKEMPER STATED THEY HAVE A TINT METER WHICH THEY SLIDE OVER THE WINDOW AND IT TELLS THEM THE AMOUNT OF LIGHT WHICH GETS THROUGH THE WINDOW.  THE MININUM REQUIRED IS 35%.

 

MAYOR MUSKOPF TOLD THE BOARD THAT IN ERROR THE POLICE CHIEF AND THE ONE FULL-TIME OFFICER IS NO LONGER COVERED UNDER DENTAL INSURANCE.  ONLY POLICE CHIEF BURKEMPER HAS TRIED TO USE THE DENTAL INSURANCE THIS YEAR FOR A CLEANING.  THE BOARD AGREED THAT THE CITY WILL NEED TO PAY FOR THE AMOUNT THAT THE INSURANCE WOULD HAVE COVERED ON CHIEF BURKEMPER’S CLEANING.    ALSO, THE BOARD LOOKED AT THE OPTIONS FOR GETTING DENTAL INSURANCE AGAIN.  THEY DECIDED TO GO WITH METLIFE AGAIN.  ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO USE METLIFE AS THE DENTAL INSURANCE CARRIER.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.

 

ALDERWOMAN GREEN STATED THAT HER HUSBAND WOULD BE WILLING TO DONATE HIS HORSESHOEING SERVICES FOR HORSE SHOES RELATING TO CITY EVENTS; HE WOULD CHARGE FOR THE MATRIALS BUT NOT THE SERVICES.  POLICE CHIEF BURKEMPER STATED THAT HE WOULD HAVE TO CHECK WITH HIS WIFE TO SEE WHAT HER FEELINGS ABOUT CHANGING FERRIERS WOULD BE.

 

CHIEF POLICE BURKEMPER STATED THE FESTIVAL WAS PEACEFUL WITH NO INCIDENTS AND THE FESTIVAL HAD A MUCH SMALLER CROWD.

 

CODE ENFORCEMENT OFFICER REPORT- MAY & JUNE, 2009 – ALDERMAN HENDRICH STATED IT WAS SAD THAT THE CODE ENFORCEMENT OFFICER NEEDS TO KEEP REINFORCING THE LAWS WITH THE SAME PEOPLE. 

 

OLD BUSINESS

 

              AUDIT UPDATE -  MAYOR MUSKOPF STATED THAT THE AUDIT FIRM HAS STARTED WORKING ON THE AUDIT AND PLAN TO BE HERE AT CITY HALL ON JULY 20TH AND 21ST.  SHE STATED THE CPA’S ASKED FOR SOME INFORMATION AND THE CITY CLERK AND FINANCIAL DIRECTOR HAVE BEEN WORKING ON THOSE ITEMS.   MAYOR MUSKOPF STATED THERE WAS A LETTER IN THE BOARD’S PACKET THAT THE CPA’S SENT REGARDING OUR UNDERSTANDING OF THE AUDIT.  SHE STATED THAT IT SAYS IT IS THE CITY’S RESPONSIBILITY TO HAVE ALL RECORDS IN PLACE AND IN SHAPE AND THE AUDITORS WILL DO A TESTING OF TRANSACTIONS  BUT MAY CATCH SOME THINGS THEY BELIEVE WE MAY HAVE BEEN DOING WRONG, BUT THEY ARE NOT TO BE HELD RESPONSIBLE IF THEY MISS SOMETHING IN THE AUDIT. 

 

ALDERMAN BICE ASKED THE FINANCIAL DIRECTOR ALANIZ IF THE AMOUNT OF THE AUDIT WAS THE AMOUNT BUDGETED.  FINANCIAL DIRECTOR ALANIZ STATED $3,000 WAS IN THE BUDGET BUT THAT WOULD NEED TO BE ADJUSTED TO THE $4,500.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACT WITH BOTZ, DEAL.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.

 

FINANCIAL DIRECTOR ALANIZ STATED THAT WE HAVE NOT ASKED THE AUDIT FIRM TO DO ANY ADDITIONAL PROCEDURES REGARDING COURT.  SHE STATED SOME CPA FIRMS DO NOT UNDERSTAND COURT.  SHE STATED THE STATE AUDITOR’S OFFICE IS SUPPOSE TO AUDIT THE COURTS EVERY SEVEN YEARS BUT THEY ARE BEHIND ON THAT.  SHE STATED THE STATE’S AUDITORS ARE THE MOST KNOWLEDGABLE ON THE COURT’S AUDITS.  ALDERWOMAN GREEN ASKED IF THE CITY CAN REQUEST AN AUDIT FROM THE STATE.  FINANCIAL DIRECTOR ALANIZ STATED YES THEY CAN BUT THEY WILL BE PUT ON A LONG WAITING LIST.  MAYOR MUSKOPF STATED THERE IS A COST FOR THE STATE’S AUDIT. 

 

NEW BUSINESS

 

              APPROVAL OF EXPENDITURE FOR MAP FROM GBA – MAYOR MUSKOPF STATED GBA WILL MAKE UP THE TWO MAPS THE BOARD REQUESTED IN AN EARLIER MEETING FOR $700.  ALDERMAN HENDRICH MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE THE EXPENDITURE OF $700 FOR THE TWO MAPS REQUESTED FROM GBA.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0.

 

              BILL # 302 CORRECTION OF MINOR ERRORS IN RECORDS – MAYOR MUSKOPF STATED THERE WAS SOME ORDINANCES THAT WERE FOUND WITH SOME MINOR ERRORS ON THEM AND THAT THE CITY ATTORNEY STEPHANIE KARR STATED THE ORDINANCE THE BOARD HAD BEFORE THEM WAS THE WAY TO CORRECT THE ERRORS.  SHE STATED NUNC PRO TUNC IS LATIN FOR NOW FOR THEN.  ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE FIRST READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0. 

 

AFTER THE FIRST READING, ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO ACCEPT THE FIRST READING AS SHORT FORM OF BILL #302.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 4-0.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE SECOND READING, SHORT FORM, BY TITLE ONLY.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 4-0. 

 

AFTER THE SECOND READING, ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO ACCEPT THE SECOND READING AS SHORT FORM OF BILL # 302.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 4-0.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE BILL NO. 302 AND ORDINANCE NO. 292 ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 4-0 AS FOLLOWS:  AYES FROM ALDERMAN HENDRICH, ALDERMAN SCHNEIDER, ALDERWOMAN GREEN, AND ALDERMAN BICE, NAYS - NONE               

 

              DISCUSSION OF ESTIMATE FROM GBA FOR DESIGN OF CITY HALL REMODEL – MAYOR MUSKOPF STATED THAT THE ARCHITECHS FROM GBA CAME UP WITH BASICALLY THE SAME PLAN THAT THE BOARD DID TO DO TWO THINGS 1) INSTALL A HALF WALL IN FRONT OF THE CLERK’S AREA AND THEN PUT GLASS ABOVE THAT.  2) FINISH THE BACKROOM AND MOVE THE DOOR TO THE OTHER SIDE OF THE CLERK’S DESK.  THE BOARD DECIDED THE CITY COULD NOT AFFORD THE BID FROM GBA.  THE BOARD DECIDED TO SEE IF THERE WAS ANY LOCAL CONSTRUCTION COMPANIES WHICH COULD DRAW UP A DESIGN.  THEY ALSO DECIDED AN ELECTRICIAN NEEDED TO BE INCLUDED IN THE REMODELING.

 

              OPENING OF SEALED BIDS FOR WINDOWS -SEALED BIDS WERE OPENED FOR THE WINDOWS.  THE FOUR BIDS WERE:

1)  CK BUILDERS $5,110

2)VEHIGE CONSTRUCTION $4,363.81 PLUS $288 FOR LOW E GLASS AND DEDUCT $191 TO GO WITH 2 SINGLE HUNG WINDOWS UPSTAIRS INSTEAD OF THE HOPPER WINDOWS FOR THE 27 X 37 WINDOWS.

3) COMPLETE HOME EXTERIORS $3,700 OR $4,200 FOR WINDOWS WITH A 20 YEAR GUARANTEE

4) HOME ENERGY SOLUTIONS FOR $5,530. 

 

ALDERWOMAN GREEN DECIDED SHE WOULD NOT PARTICIPATE IN THE BIDDING BECAUSE ONE OF THE BIDS WAS FROM HER SON’S COMPANY.  AFTER THE BOARD DISCUSSED WORKER’S COMPENSATION INSURANCE AND LIABILITY INSURANCE, THEY DECIDED TO TABLE THIS ITEM TILL THE NEXT MEETING SO THEY COULD ASK THE CITY’S ATTORNEY THEIR QUESTIONS REGARDING INSURANCE. 

 

OPEN FORUM – ALDERMAN BICE ASKED IF ANYTHING WAS EVER DECIDED BY THE ATTORNEY IF RIDE-ALONGS IN THE POLICE CARS WAS ACCEPTABLE.  POLICE CHIEF BURKEMPER STATED AT ONE TIME THE BOARD DECIDED THERE WOULD BE NO CIVILIANS ALLOWED IN THE POLICE CARS, BUT HE DOESN’T KNOW WHAT THE BOARD’S POLICY IS NOW.  THE BOARD DECIDED THAT THE CITY ATTORNEY NEEDS TO BE ASKED IF THE BOARD MEMBERS COULD POSSIBLY RIDE-ALONG WITH THE POLICE OFFICERS.

 

REVIEW AND APPROVAL OF BILLS - POLICE CHIEF BURKEMPER STATED THAT A BILL FOR BULLETS USED FOR TRAINING WAS PAID OUT OF THE POLICE ACCOUNT INSTEAD OF THE COURT ACCOUNT.  THE CITY CLERK EXPLAINED THAT THERE WAS A MISUNDERSTANDING ON THAT BILL WITH HERSELF AND THE FINANCIAL DIRECTOR AND THAT THE COURT WOULD REIMBURSE THE POLICE DEPARTMENT.

 

AFTER THE BOARD REVIEWED THE LISTING OF THE BILLS PAID, ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO ACCEPT THE BILLS PAID.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 4-0.

 

ADJOURNMENT- ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO ADJOURN. ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 4-0.   THE MEETING WAS ADJOURNED AT 8:03 P.M.