NEW MELLE BOARD OF ALDERMEN MEETING

WEDNESDAY, JUNE 25, 2008

MINUTES

 

CALL TO ORDER – MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00 P.M.

ROLL CALL – ALDERMEN PRESENT: KENNETH GILBERT, DOUG BICE AND DARLA GREEN.  ALSO PRESENT CITY ATTORNEY STEPHANIE KARR, FINANCIAL DIRECTOR RONNA ALANIZ, POLICE CHIEF AARON BURKEMPER AND CITY CLERK JUDY ANDERSON.

PLEDGE OF ALLEGIANCE- RECITED

 

CORRECTION & APPROVAL OF MINUTES – MAY 22 & JUNE 11, 2008 – ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO ACCEPT THE MINUTES.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

FINANCIAL REPORT – MAY – MAYOR MUSKOPF ASKED THE FINANCIAL DIRECTOR ABOUT THE GENERAL REVENUE DEPOSITS IN THE POLICE DEPARTMENT.  FINANCIAL DIRECTOR ALANIZ EXPLAINED THE DEPOSITS WERE MADE IN JUNE, THEREFORE DID NOT APPEAR ON THE MAY REPORT. 

                MAYOR MUSKOF STATED THAT SHE WOULD LIKE TO PRESENT A PLAQUE TO THE MAYOR OF MELLE, GERMANY WHEN THE GROUP VISITED NEW MELLE LATER IN THE YEAR, AND STATED THAT PERHAPS THE CITY COULD CONTRIBUTE FUNDS TO HELP OFFSET THE COSTS FOR THE VISITOR’S RECEPTION WHICH WOULD BE GIVEN BY THE FRIENDSHIP SOCIETY WITH THE NEW MELLE CHAMBER OF COMMERCE ALSO PARTICIPATING.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO CONTRIBUTE NOT OVER $400.00 TOWARDS THE PLAQUE AND RECEPTION.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.  CITY ATTORNEY KARR WILL PREPARE A DOCUMENT WHICH WILL BE AN AGREEMENT WITH THE NOT-FOR-PROFIT ORGANIZATION, STATING THE CITY WILL CONTRIBUTE FUNDS TO FURTHER PUBLIC AND HISTORICAL PURPOSES.

                MAYOR MUSKOP ASKED FINANCIAL DIRECTOR ALANIZ IF THE MID-YEAR FINANCIAL REPORTS WOULD BE READY BY NEXT WEEK TO REVIEW AT THE WORK SESSION, TO WHICH SHE STATED THEY WOULD BE READY.

                A DISCUSSION WAS HELD CONCERNING RECORD RETENTION OF CITY HALL DOCUMENTS.  ALDERMAN BICE HAS CONTACTED A PERSON WHO IS EXPERIENCED IN SCANNING & RECORDING DOCUMENTS.  MAYOR MUSKOPF ASKED THE CITY CLERK TO SORT AND PREPARE THE DOCUMENTS FOR SCANNING. 

                MAYOR MUSKOPF ASKED THE CITY ATTORNEY IF SHE HAD COMPLETED THE MERCHANT LICENSE APPLICATIONS FOR THE ALDERMEN TO REVIEW.  SHE IS STILL PREPARING THEM.

POLICE REPORT – MAY – POLICE CHIEF BURKEMPER STATED THAT MAY HAD BEEN A BUSY MONTH.  HE DISCUSSED THE OFFICERS THAT WOULD BE PATROLLING THE CITY AND FESTIVAL GROUNDS DURING THIS WEEKEND.  ON THURSDAY, THE OFFICERS WILL WALK THE GROUNDS, ON FRIDAY THERE WILL BE 6 OFFICERS AND 5 OFFICERS ON SATURDAY.  THEY WILL BE USING THE PATROL CARS, WALKING AND USING ATVS.  HE WILL CALL MOPERM TO GET TEMPORARY INSURANCE ON THE ATVS WHICH ARE BEING DONATED BY OFFICERS FOR THE EVENT.  CITY ATTORNEY KARR WILL PREPARE AN AGREEMENT FOR THE CITY AND THE ATV OWNERS TO ENTER INTO FOR THE USE OF THE ATVS.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO ENTER INTO AN AGREEMENT FOR THE USE OF THE ATVS DURING THE WEEKEND OF THE NEW MELLE FESTIVAL.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.

 POLICE CHIEF BURKEMPER ASKED THE BOARD TO PAY THE OFFICERS WHO WILL BE WORKING DURING THE FESTIVAL $15.00 AN HOUR.  THE BOARD WAS IN CONSENSUS TO PAY THE OFFICERS THAT AMOUNT FOR FESTIVAL WORK. 

CODE ENFORCEMENT OFFICER REPORT- JUNE – THE CODE ENFORCEMENT OFFICER WAS ON VACATION DURING THE FIRST TWO WEEKS IN JUNE.  THE REPORT WAS FOR THE 3RD & 4TH WEEKS IN JUNE.  HE IS SENDING A LETTER TO THE SYCAMORE CREEK DEVELOPER CONCERNING TALL WEEDS ON SEVERAL LOTS IN THE SUBDIVISION.  HE WILL BE INFORMED ABOUT THE STICKS & TREE LIMBS THAT ARE SURROUNDING THE SIGN AT THE ENTRANCE OF THE ESTATES OF HICKORY GROVE SUBDIVISION.

OLD BUSINESS –

                STORAGE SHED – ALDERMAN BICE REPORTED THAT THE FIRE DEPARTMENT COULD NOT BURN THE BUILDING, COULD ONLY USE IT FOR TRAINING PURPOSES.  HE WILL PUT AN ADVERTISEMENT ON GOVDEALS.COM TO GET A BID ON IT.  THE CITY CLERK WILL CONTACT AMERENUE TO REMOVE THE ELECTRIC LINE AND BOX, AND CONTACT SOME LOCAL COMPANIES TO GET BIDS ON THE BUILDING’S REMOVAL.                           

NEW BUSINESS

                APPROVAL OF DIVE STOP SITE PLAN – ALDERMAN GFEEN ASKED ABOUT THE SET-BACKS AND IF THEY HAD FOLLOWED THE CITY ZONING ORDINANCE.  SINCE GEORGE BUTLER ENGINEER, INC AND PLANNING & ZONING APPROVED THE SITE PLAN, THE BOARD ASSUMED THE ORDINANCES WERE FOLLOWED.  ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GILBERT TO APPROVE THE SITE PLAN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

                APPROVAL OF AMERICAN DATA & ELECTRIC SITE PLAN – ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GILBERT TO APPROVE THE SITE PLAN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.

                BILL NO. 289 – ADMINISTRATIVE SEARCH WARRANT –

THE CITY ATTORNEY DISCUSSED THE ADMINISTRATIVE SEARCH WARRANT, STATING THIS WAS JUST FOR HOUSING, NOT CRIMINAL CASES.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE FIRST READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  AFTER THE FIRST READING, ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE SECOND READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  AFTER THE SECOND READING, ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GILBERT TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE BILL NO 289 AS AN ORDINANCE.  ON A ROLL CALL VOTE, THE MOTION PASSED AS FOLLOWS:  AYES – ALDERMAN DOUG BICE, KENNETH GILBERT AND DARLA GREEN.  NAYS – NONE. BILL NO 289 IS NOW ORDINANCE NO 279.

                BILL NO. 290 – ABATEMENT OF NUISANCES AND ISSUANCE OF SPECIAL TAX BILLS FOR THE COST THEREOF-

THE ALDERMEN REVIEWED THE BILL AND DELETED AND AMENDED SOME OF THE ITEMS.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE FIRST READING, AS AMMENDED, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  AFTER THE FIRST READING, ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO HAVE THE SECOND READING AS AMMENDED, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  AFTER THE SECOND READING, ALDERMAN BICE MADE A MOTION, SECOND BY ALDERMAN GREEN TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO APPROVE BILL NO 290 AS AN ORDINANCE.  ON A ROLL CALL VOTE, THE MOTION PASSED AS FOLLOWS:  AYES – ALDERMAN DOUG BICE, KENNETH GILBERT AND DARLA GREEN.  NAYS – NONE. BILL NO 290 IS NOW ORDINANCE NO 280.

 

OPEN FORUM - NONE

PAYMENT OF BILLS – REVIEWED AND CHECKS SIGNED.

ADJOURNMENT – ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN BICE TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  THE MEETING WAS ADJOURNED AT 8:35 P.M

 

RESPECTFULLY SUBMITTED                                       ACCEPTED

 

 

 

JUDITH A ANDERSON, CLERK                                       JAN MUSKOPF, MAYOR