NEW MELLE BOARD OF ALDERMEN MEETING

WEDNESDAY JUNE 6, 2007

MINUTES

CALL TO ORDER – MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00 P.M.

ROLL CALL – ALDERMEN PRESENT:  DARLA GREEN, DIANE ARTEAGA AND TOM JOHNSON.  ABSENT: DOUG BICE.  ALSO PRESENT SANDY FENNEWALD AND CITY CLERK JUDY ANDERSON.

APPOINTMENT OF BOARD OF ADJUSTMENT MEMBERS –MAYOR MUSKOPF RECOMMENDED THE APPOINTMENTS OF SHANNON LARRIGAN AND SANDY FENNEWALD AS BOARD OF ADJUSTMENT MEMBERS, AND HENRY PLUMMER AS AN ALTERNATE MEMBER.  ALDERMAN ARTEAGA MADE A MOTION, SECOND BY ALDERMAN JOHNSON TO APPROVE THE APPOINTMENTS.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.

OLD BUSINESS

                HANDICAP PROVISIONS FOR CITY HALL PORCH – ALDERMAN JOHNSON REPORTED  HE HAD MET WITH THE J&D OWNER AND GBA ENGINEER TO REVIEW THE CHANGES NEEDED TO BE MADE ON THE FRONT PORCH AND HANDICAP RAMP.   THE PORCH WILL BE RAISED TO THE DOOR LEVEL, THE RAMP EXTENDED TO 14’, THE HAND RAILING WILL BE INSTALLED AROUND THE PORCH, AND A HAND RAIL ADDED AT THE SIDE OF THE RAMP.   NEW STRIPING WILL BE ADDED IN FRONT OF THE RAMP AND TO THE PARKING AREA.

BOB LAMPING ELECTRIC COMPANY WILL BE CONTACTED TO GIVE ESTIMATES ON INSTALLING DUSK TO DAWN LIGHTS ON THE FRONT, SIDE AND BACK OF CITY HALL.

                AWNINGS – ALDERMAN ARTEGA HAD CONTACTED AWNING COMPANIES TO GET ESTIMATES ON AN AWNING FOR THE FRONT OF THE BUILDING.  THE BOARD REVIEWED ESTIMATES AND EXAMPLES OF STYLE AND COLORS OF TWO DIFFERENT COMPANIES.  IT WAS DECIDED TO ADD AWNINGS TO THE SIDE AND BACK OF CITY HALL.  ALDERMAN ARTEAGA WILL GET ESTIMATES ON THE COST OF THOSE AWNINGS AND WILL NOTIFY THE BOARD OF A FINAL COST.  COLOR CHOICE WAS BLACK, IF CHARCOAL GRAY WAS NOT AVAILABLE, WITH “CITY HALL” LETTERING ON THE AWNING IN THE FRONT AND “POLICE”

ON THE SIDE AWNING.   THE BOY SCOUT TROOP WILL BE CONTACTED ABOUT PAINTING THE POLICE DEPARTMENT PORCH.  ESTIMATES WILL BE SOUGHT FOR PAINTING THE ROOF AND REPLACING THE WINDOWS OF THE STORAGE BUILDING

                DISPLAY CASE – ALDERMAN JOHNSON SAID THE COST OF AN OUTDOOR CASE WOULD COST $372.50 WITHOUT INSTALLATION.  ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN ARTEAGA TO PURCHASE THE CASE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

                SIGNS – MAYOR MUSKOPF WILL SUBMIT MAPS SHOWING WHERE THE SIGNS ARE TO BE PLACED AT THE ENTRANCES OF THE CITY.  THEY WILL HAVE A GREEN BACKGROUND WITH REFLECTIVE PAINT AS REQUESTED BY MODOT.

                ANNEXATIONS – NO RESPONSE HAS BEEN RECEIVED FROM MODOT ON THE REQUEST TO ANNEX PORTIONS OF THE HIGHWAY RIGHT-OF-WAY ON HIGHWAYS D, Z & F.

PAYMENT OF BILLS – BILLS WERE REVIEWED AND CHECKS SIGNED.

ADJOURNMENT – ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN GREEN TO ADJOURN THE MEETING.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  THE MEETING ADJOURNED AT 8:15 P.M.

WORK SESSION                              

CALL TO ORDER – MAYOR MUSKOPF CALLED THE WORK SESSION TO ORDER AT 8:16 P.M.

ROLL CALL – ALDERMAN PRESENT: DIANE ARTEAGA, TOM JOHNSON AND DARLA GREEN.  ALSO PRESENT: CITY CLERK JUDY ANDERSON.

WEED AND GRASS ORDINANCE COMPLIANCE PROCEDURE – THE BOARD REVIEWED THE WEED AND DEBRIS ORDINANCES AND MINUTES FROM THE APRIL 4 MEETING AT WHICH TIME THE BOARD HAD SET A SCHEDULE FOR NOTIFICATION OF CODE OFFENSES.  THEY DECIDED TO ASK THE CODE ENFORCEMENT OFFICER TO NOTIFY GRASS HEIGHT VIOLAT0RS IN THE FOLLOWING MANNER:  FIRST NOTICE – A CODE VIOLATON FORM WOULD BE GIVEN TO PROPERTY OWNER AND A STAKE NOTIFYING OF THE OFFENSE PLACED IN THE GROUND. IF THE GRASS HAD NOT BEEN CUT AT THE END OF SEVEN DAYS, A MUNICIPAL COURT SUMMONS WOULD BE ISSUED.  OTHER CODE VIOLATIONS WILL RECEIVE A FIRST NOTICE, FOLLOWED BY A CERTIFIED LETTER, FOLLOWED BY A MUNICIPAL COURT SUMMONS.  THE CODE ENFORCEMENT OFFICER WILL BE ASKED TO SEND A SUMMARY EACH WEEK INSTEAD OF ONCE A MONTH, AND TO REVISE THE CODE ENFORCEMENT CHART BY PLACING DATES BY FIRST, SECOND AND THIRD NOTICES.

RESCHEDULE OF JULY 4 WORK SESSION (GRANT DISCUSSIONS) – THE JULY 4 WORK SESSION WILL BE CANCELLED DUE TO THE HOLIDAY, AND TENTATIVELY RESCHEDULED FOR MONDAY, JULY 2. 

ADJOURNMENT – ALDERMAN GREEN MADE A MOTION, SECOND BY ALDERMAN ARTEAGA TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  THE MEETING WAS ADJOURNED AT 8:45 P.M.

RESPECTFULLY SUBMITTED                                       ACCEPTED

JUDITH A ANDERSON, CLERK                                       JAN MUSKOPF, MAYOR