NEW MELLE BOARD OF ALDERMEN

MEETING

MAY 28, 2009

 

MINUTES

 

CALL TO ORDER- MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00 P.M.

ROLL CALL- ALDERMEN PRESENT:  DARLA GREEN, DON HENDRICH AND GARY SCHNEIDER AND MAYOR JAN MUSKOPF.  ALSO PRESENT: CHIEF AARON BURKEMPER, CITY ATTORNEY STEPHANIE KARR, FINANCIAL DIRECTOR RONNA ALANIZ AND CITY CLERK JO ANN DICKHERBER.  ALDERMAN DOUG BICE WAS ABSENT.  

 

PLEDGE OF ALLEGIANCE – RECITED.

 

APPROVAL OF MINUTES – JANUARY 8, APRIL 23, AND MAY 7, 2009- ALDERMAN HENDRICH POINTED OUT SOME VERBAGE CHANGES THAT NEEDED TO BE MADE TO THE MINUTES.  ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO APPROVE THE MINUTES AFTER THE CHANGES ARE MADE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

 

FINANCIAL REPORT – APRIL, 2009- REVIEWED BY THE BOARD.  MAYOR MUSKOPF QUESTIONED FINANCIAL DIRECTOR ALANIZ, WHY THE BUILDING PERMIT FEES WERE MORE THAN THE BUILDING PERMIT INCOME.  FINANCIAL DIRECTOR ALANIZ STATED THAT THE ENGINEERS, GBA, DID SOME EXTRA WORK FOR THE CITY ON THE FLOOD ORDINANCE.  MAYOR MUSKOPF ASKED FINANCIAL DIRECTOR ALANIZ TO MOVE THOSE BILLS TO A DIFFERENT ACCOUNT.

 

POLICE REPORT – APRIL, 2009- REVIEWED BY THE BOARD.  ALDERWOMAN GREEN QUESTIONED CHIEF BURKEMPER WHAT THE FRAUD CASE ON USE OF CREDIT DEVICE OVER $500 WAS ON THE REPORT.  CHIEF BURKEMPER STATED A FIDDLESTIX RESIDENCE HAD SOME CHARGES ON THEIR BANK STATEMENT REGARDING THEIR SPRINT BILL WHICH WERE UNAUTHORIZED AND SINCE IF WAS OVER $500 THE POLICE HAD TO DO A REPORT.

 

MAYOR MUSKOPF STATED TO THE BOARD THAT A DECISION NEEDED TO BE MADE ON OFFICER CALAHAN TAKING HOME A POLICE CAR.    ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO ALLOW OFFICER CALAHAN TO TAKE HOME A POLICE VEHICLE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.  CHIEF BURKEMPER STATED A TAKE HOME CAR POLICY WOULD BE CREATED WHICH WOULD INCLUDE ITEMS SUCH AS THE VEHICLE CANNOT BE USED FOR PERSONAL USE, NO OTHER RIDERS, ETC.

 

CHIEF BURKEMBER REPORTED THE FOLLOWING:

THE MOUNTED PATROL HAD PARTICIPATED IN TWO EVENTS.  THE MOUNTED PATROL HAS BEEN RECEIVED WELL BY THE ATTENDEES.  DURING ONE EVENT, THE POLICE RESPONDED TO A BUILDING ALARM ON HORSE BACK.

 

CODE ENFORCEMENT OFFICER REPORT- MAY, 2009- THERE WAS NO DISCUSSION ON THE CODE ENFORCEMENT OFFICER’S REPORT.

 

NEW BUSINESS:

 

BOARD APPOINTMENTS – MAYOR MUSKOPF RECOMMENDED APPOINTMENT OF CINDY BICE TO THE BOARD OF ADJUSTMENT.  ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPOINT CINDY BICE TO THE BOARD OF ADJUSTMENT, ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

 

ELECTION – PRESIDENT OF BOARD OF ALDERMEN – ALDERMAN SCHNEIDER SAID HE WOULD BE WILLING TO TAKE THE POSITION OF PRESIDENT OF THE BOARD.  ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE ALDERMAN SCHNEIDER AS PRESIDENT OF THE BOARD OF ALDERMAN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.                                         

 

APPOINTMENT & APPROVAL – BOARD OF ALDERMEN REPRESENTATIVE TO SERVE ON THE PLANNING & ZONING COMMISSION- ALDERMAN HENDRICH SAID HE WOULD BE WILLING TO SERVE AS THE BOARD REPRESENTATIVE ON THE P & Z COMMISSION FOR THE NEXT SIX MONTH TERM. ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO APPROVE ALDERMAN DON HENDRICH AS BOARD REPRESENTATIVE TO THE PLANNING & ZONING COMMISSION.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.

             

APPROVAL OF TEMPORARY LEASE INSURANCE FOR ATV – ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE A TEMPORARY LEASE FOR AN ATV TO BE USED DURING THE FESTIVAL BY THE POLICE.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.

 

APPROVAL OF HEATING AND COOLING WORK - MAYOR MUSKOPF STATED THAT PETERS A/C HAS SENT IN A PROPOSAL TO COMPLETE THE HEATING AND A/C TO THE SECOND FLOOR.  THE PROPOSAL IS FOR $927.00 NOT TO EXCEED $1,027.  THE DIFFERENCE IS BECAUSE THEY ARE NOT SURE WHAT THEY WILL GET INTO WHEN THEY GET BEHIND THE WALLS IN THIS OLD BUILDING.  ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO APPROVE THE PROPOSAL FROM PETERS HEATING & A/C.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.

 

BILL #300 - REZONING OF 4481 HWY Z –  KURT DANIELS, FROM COCHRAN ENGINEERING, STATED HE WAS REPRESENTING ROGER & GREG KARRENBROCK.  HE STATED THE PROPERTY AT 4481 HWY Z IS 4.81 ACRES.  THE KARRENBROCKS ARE ASKING FOR REZONING OF THE FRONT PARCEL OF THE PROPERTY FROM C-3 TO I-1.  THE REST OF THE PROPERTY IS ALREADY ZONED I-1.  HE STATED THE PROPERTY WOULD BE USED FOR KARRENBROCK’S CONSTRUCTION CO. WITH A 7,500 SQUARE FOOTWAREHOUSE WITH 2 OFFICES OF 1,350 EACH AND THE OTHER PART IS TO BE USED FOR A CONCRETE COMPANY, WHICH IS NOT A MANUFACTURER OF CONCRETE BUT A FLATWORK COMPANY.  HE STATED PLANNING & ZONING WORKED OUT A LANDSCAPE PLAN WHICH THEY ACCEPT.  THE PLAN INCLUDES A 6’ CHAIN LINK FENCE IN THE BACK, EVERGREENS UPFRONT, AND BERMS. 

 

ROGER KARRENBROCK STATED IF THE BOARD DOESN’T LIKE THE BERMS, HE CAN MAKE THEM TALLER.  HE STATED THERE WOULD BE NO WASHING OUT OF THE CONCRETE TRUCKS AT THE SITE AFTER THE BUILDINGS WERE BUILT.

 

MAYOR MUSKOPF READ THE CONDITIONS FOR THE CONDITIONAL USE PERMIT WHICH ARE

APPLICANT MUST SATISFY ALL ITEMS AND COMMENTS STATED IN LETTER OF FEBRUARY 19, 2009, FROM GBS TO MR. ERIC KIRCHNER, AT COCHRAN, APPLICANT MUST INSTALL AND MAINTAIN AT ALL TIMES DURING THE PERIOD OF THIS PERMIT THE BERM TO BE BUILT TO TREE LINE AT NORTH CORNER OF PROPERTY, APPLICANT MUST INSTALL AND MAINTAIN AT ALL TIMES DURING THE PERIOD OF THIS PERMIT THE BERMS, PLANTING, AND PRIVACY FENCE ALONG HIGHWAY Z ALSO TURNED AT CORNERS TO TREE LINES, AND A SIX FOOT CHAIN LINK FENCE PERMITTED AROUND THE REMAINDER OF PERIMETER WHERE A PRIVACY FENCE OR OTHER TYPE OF BARRIER IS NOT REQUIRED.

               

ROGER KARRENBROCK STATES HIS PLANS WERE TO GET THE OKAY FROM THE STATE FOR TWO ENTRANCES, THEN WORK ON THE BERMS IN FRONT AND BUILD THE OFFICE AND THE FENCE AROUND IT.  THE SHOP BUILDING WILL COME LATER ON AS HE SEES HOW THINGS ARE GOING. 

  

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO HAVE THE FIRST READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0. 

 

AFTER THE FIRST READING, ALDERMAN SCHNEIDER MADE A MOTION, SECOND BY ALDERWOMAN GREEN TO ACCEPT THE FIRST READING AS SHORT FORM OF BILL # 300.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO HAVE THE SECOND READING, SHORT FORM, BY TITLE ONLY.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0. 

 

AFTER THE SECOND READING, ALDERMAN SCHNEIDER MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO ACCEPT THE SECOND READING AS SHORT FORM OF BILL # 300.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0 .

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE BILL NO. 300 AS ORDINANCE NO. 289 ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0 AS FOLLOWS:  ALDERMAN HENDRICH AYE, ALDERMAN SCHNEIDER AYE, AND ALDERWOMAN GREEN AYE

             

BILL #299 - CONDITIONAL USE PERMIT AT 4481 HWY Z

             

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO HAVE THE FIRST READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0. 

 

AFTER THE FIRST READING, ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO ACCEPT THE FIRST READING AS SHORT FORM OF BILL #299.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO HAVE THE SECOND READING, SHORT FORM, BY TITLE ONLY.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0. 

 

AFTER THE SECOND READING, ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO ACCEPT THE SECOND READING AS SHORT FORM OF BILL #299.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO APPROVE BILL NO. 299 AS ORDINANCE NO. 290 ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0 AS FOLLOWS:   AYES - ALDERMEN DARLA GREEN, GARY SCHNEIDER AND DON HENDRICH.  NAYS – NONE.

               

BILL #301 – CODIFICATION OF ORDINANCES- THE MAYOR STATED SULLIVAN HAD SOME QUESTIONS WHEN THEY ISSUED THESE BOOKS, BUT THE QUESTIONS ALL SEEM TO BE ANSWERED NOW.  SOME ITEMS WERE REVIEWED BY THE BOARD TO MAKE SURE THAT SULLIVAN PUBLICATIONS ADDRESSED THEM CORRECTLY.   

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO HAVE THE FIRST READING, SHORT FORM.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0. 

 

AFTER THE FIRST READING, ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO ACCEPT THE FIRST READING AS SHORT FORM OF BILL #301.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO HAVE THE SECOND READING, SHORT FORM, BY TITLE ONLY.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0. 

 

AFTER THE SECOND READING, ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO ACCEPT THE SECOND READING AS SHORT FORM OF BILL # 301.  A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO APPROVE BILL NO. 301 AS ORDINANCE NO. 291 ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0 AS FOLLOWS: AYES - ALDERMEN DARLA GREEN, GARY SCHNEIDER AND DON HENDRICH.  NAYS – NONE.

 

OPEN THE PROPOSALS FOR CITY AUDIT – THE FIVE PROPOSALS FOR THE CITY AUDIT WERE OPENED BY THE BOARD.  AFTER OPENING THE PROPOSALS, THERE WERE TWO CPA FIRMS WITH THE LOWEST BID OF $4,500.   AFTER THE BOARD REVIEWED THE QUALIFICATIONS OF THOSE TWO CPA FIRMS, IT WAS DECIDED BOTZ, DEAL & COMPANY, CPA’S WON THE BID.   

 

ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO ACCEPT BOTZ, DEAL, & COMPANY, CPA’S TO PERFORM THE 2008 CITY AUDIT.   ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0. 

 

OPEN FORUM – NO COMMENTS

 

REVIEW AND APPROVAL OF BILLS – THE BOARD REVIEWED THE LISTING OF BILLS AND APPROVED THE PAYMENTS.

 

CLOSED SESSION – CONFIDENTAL COMMUNICATION WITH THE CITY ATTORNEY – (Sec 610.021(1), RSMo) – ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO MOVE INTO CLOSED SESSION, PURSUANT TO Sec 610.021 (1) TO HAVE COMMUNICATIONS WITH THE CITY ATTORNEY CONCERNING POTENITAL CLAIM AND LITIGATION ON A ROLL CALL VOTE, THE MOTION WAS APPROVED 3-0 AS FOLLOWS:  AYES - ALDERMEN DARLA GREEN, GARY SCHNEIDER AND DON HENDRICH.  NAYS – NONE.

 

OPEN SESSION – ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN HENDRICH TO MOVE INTO OPEN SESSION.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS THE MOTION PASSED 3-0.

 

ADJOURNMENT- ALDERWOMAN GREEN MADE A MOTION, SECOND BY ALDERMAN SCHNEIDER TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  THE MEETING WAS ADJOURNED AT 8:40 P.M.