NEW MELLE BOARD OF ALDERMEN MEETING

WEDNESDAY JANUARY 17, 2007

MINUTES

CALL TO ORDER – MAYOR JAN MUSKOPF CALLED THE MEETING TO ORDER AT 7:00 P.M.

ROLL CALL – ALDERMEN PRESENT: TOM JOHNSON, DIANE ARTEAGA AND ERNIE ARTEAGA. ABSENT: DARLA GREEN.  ALSO PRESENT: CITY ATTORNEY STEPHANIE KARR, POLICE CHIEF AARON BURKEMPER, FINANCIAL DIRECTOR RONNA ALANIZ, CITY CLERK JUDY ANDERSON , REPRESENTATIVES FROM J&D AND K&M CONSTRUCTION COMPANIES AND A FEW OTHER AREA RESIDENTS.

PLEDGE OF ALLEGIANCE - RECITED

7:00 – J & D PRESENTATION OF ESTIMATES FOR CITY HALL MAINTENANCE – THE FOLLOWING WAS PRESENTED TO THE BOARD:  ROOF – PRIMER SEALER, REPLACE SCREWS AS NEEDED, COATED, RESEALED AND PAINTED, 10 YEAR GUARANTEE ON LABOR AND MATERIALS AND TWO TIMES A YEAR INSPECTION.  SIDING – DAMAGED OR ROTTED WOOD WILL BE REPLACED, THEN TY VEK AND VINYL SIDING INSTALLED - THICKNESS OF 026, VINYL HAS A 50 YEAR WARRANTY ON SIDING, 10 YEAR ON LABOR AND YEARLY INSPECTION.  FRONT PORCH – INSTALL RAMP, REMOVE TWO FRONT DOORS AND REPLACE WITH HANDICAP ACCESSIBLE DOOR.  BID TOTAL $17,000.00, HOWEVER BIDS ARE NOT FIRM AND HE WILL WORK WITH THE BOARD.  HE WILL PROVIDE INSURANCE PAPERS. PAYMENT WILL BE $5000. 00 TO $6,000.00 DOWN AND THE REMAINDER UPON COMPLETION.  WILL USE CREW OF 15-20 MEN AND SHOULD BE COMPLETED WITHIN TWO WEEKS, DEPENDING UPON THE WEATHER CONDITIONS. 

7:30 - K&M PRESENTATION OF ESTIMATES FOR CITY HALL MAINTENANCE – ROOF – REPAIR AND PAINT,  WILL POWER WASH THEN PUT PRIMER AND COMMERCIAL LATEX PAINT, SHOULD LAST 3 TO 4 YEARS.  SIDING – WRAPPING BUILDING WITH - ¼ INCH THICK MATERIAL INCLUDING WINDOWS & DOORS, VINYL SIDING 050 THICKNESS, REMOVE FRONT PORCH AND HAUL AWAY, INSTALLING HANDICAP RAMP AND 36” STEEL DOOR.  BID TOTAL WAS SIDING- $8,000.00 AND ROOF, DOOR, RAMP - $9,300.00, WITH AMOUNT DUE WHEN JOB IS COMPLETED.  WOULD HAVE A CREW OF 3 AND SHOULD TAKE 2 WEEKS DEPENDING ON THE WEATHER CONDITIONS. 

CORRECTION AND APPROVAL OF MINUTES –

DECEMBER 20, 2006 AND JANUARY 3, 2007 – ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

POLICE REPORT – THE DECEMBER POLICE REPORT WAS REVIEWED.  CHIEF BURKEMPER STATED THAT THE GRANT TO PURCHASE FOUR PORTABLE RADIOS HAD BEEN APPROVED WITH THE CITY CONTRIBUTION OF $600.00.  HE ALSO INTRODUCED OFFICER JARED WERNER AS A NEW POLICE OFFICER.  THE BOARD DISCUSSED THE PURCHASE OF GENERATORS FOR EMERGENCIES.  CHIEF BURKEMPER IS THE EMERGENCY MANAGEMENT COORDINATOR AND HE WILL RESEARCH GRANTS AVAILABLE TO PURCHASE GENERATORS.

FINANCIAL REPORT – DECEMBER 2006 AND FISCAL YEAR 2006 TOTALS – ALDERMAN ARTEAGA MADE A MOTION, SECOND BY ALDERMAN D ARTEAGA TO APPROVE THE FINANCIAL REPORT.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.

OLD BUSINESS -

ANNEXATIONS – GBA WILL COMPILE THE LAND DESCRIPTIONS FOR HIGHWAYS Z, F, AND D AND SHOULD HAVE THAT COMPLETED WITHIN TWO WEEKS. CITY ATTORNEY KARR SAID THE PETITION THAT HAD BEEN FILED TO ANNEX THE RIGHT-OF-WAY ON HIGHWAY D TO BENNE ROAD COULD HAVE POSSISBLE BEEN LOST WITH THE CHANGE OF PERSONNEL.  SHE WILL RESEND THE INFORMATION TO MODOT.

CITY HALL MAINTENANCE - THE BOARD REVIEWED THE BIDS THAT WERE PRESENTED EARLIER IN THE MEETING.  AFTER CALLING BOTH COMPANIES FOR CLARIFICATION ON COSTS AND MATERIALS, ALDERMAN E. ARTEAGA MADE A MOTION, SECOND BY ALDERMAN D. ARTEAGA TO ACCEPT THE BID OF J&D CONSTRUCTION OF $17,500.00.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.

REVISION – 2007 BUDGET – FINANCIAL DIRECTOR ALANIZ STATED THAT SHE HAD BROUGHT FORWARD 2006 YEAR END BALANCES IN THE FOLLOWING AMOUNTS: MUNICIPAL COURT - $2,128.00, CITY - $22,186.97 AND POLICE DEPARTMENT - $13,964.62.  THE BOARD AGREED TO ROLL THOSE AMOUNTS OVER TO THE 2007 BUDGET.  SHE DISCUSSED STARTING A FUND BALANCE FOR EMERGENCIES.  THE BOARD AGREED TO PLACE TRANSPORTATION TAX REVENUES THAT HAD ACCUMULATED SINCE JUNE 2006, IN FEDERAL SECURITIES AND TO ROLL OVER THE SECURITIES THAT ARE CURRENTLY IN THAT ACCOUNT.

NEW BUSINESS -

BILL NO 259 – AGREEMENT WITH EASTERN MO LAW ENFORCEMENT TRAINING ACADEMY – ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO HAVE THE FIRST READING, SHORT FORM, OF BILL NO 259.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.   AFTER THE FIRST READING, ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN D. ARTEAGA TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN D. ARTEAGA TO HAVE THE SECOND READING, SHORT FORM.   ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.  AFTER THE SECOND READING, ALDERMAN D. ARTEAGA MADE A MOTION, SECOND BY ALDERMAN JOHNSON TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS THE MOTION PASSED 3-0.   ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO APPROVE BILL NO 259 AS AN ORDINANCE.  ON A ROLL CALL VOTE THE MOTION WAS APPROVED 3-0 AS FOLLOWS:  AYES – ALDERMAN JOHNSON, D. ARTEAGA AND E. ARTEAGA.  NAYS – 0.  BILL NO 259 IS NOW ORDINANCE NO. 249.

BILL NO 260 – REVISED 2007 BUDGET - ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO HAVE THE FIRST READING, SHORT FORM, OF BILL NO 260.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.   AFTER THE FIRST READING, ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN D. ARTEAGA TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO HAVE THE SECOND READING, SHORT FORM.   ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.  AFTER THE SECOND READING, ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN D. ARTEAGATO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS THE MOTION PASSED 3-0.   ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO APPROVE BILL NO 260 AS AN ORDINANCE.  ON A ROLL CALL VOTE THE MOTION WAS APPROVED 3-0 AS FOLLOWS:  AYES – ALDERMAN JOHNSON, D. ARTEAGA AND E. ARTEAGA.  NAYS – 0.  BILL NO 260 IS NOW ORDINANCE NO. 250.

BILL NO 261 - AUTHORIZATION OF APRIL 3, 2007 ELECTION - ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN D. ARTEAGA TO HAVE THE FIRST READING, SHORT FORM, OF BILL NO 261.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION PASSED 3-0.   AFTER THE FIRST READING, ALDERMAN D. ARTEAGA MADE A MOTION, SECOND BY ALDERMAN JOHNSON TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS APPROVED 3-0.  ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO HAVE THE SECOND READING, SHORT FORM.   ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION CARRIED 3-0.  AFTER THE SECOND READING, ALDERMAN D. ARTEAGA MADE A MOTION, SECOND BY ALDERMAN JOHNSON TO APPROVE.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS THE MOTION PASSED 3-0.   ALDERMAN JOHNSON MADE A MOTION, SECOND BY ALDERMAN E. ARTEAGA TO APPROVE BILL NO 261 AS AN ORDINANCE.  ON A ROLL CALL VOTE THE MOTION WAS APPROVED 3-0 AS FOLLOWS:  AYES – ALDERMAN JOHNSON, D. ARTEAGA AND E. ARTEAGA.  NAYS – 0.  BILL NO 261 IS NOW ORDINANCE NO. 251.

CITY SIGNS – THE BOARD DISCUSSED THE EXISTING CITY SIGNS AND THE PURCHASE OF NEW SIGNS.  JIM BLONDIN STATED HE WILL REMOVE THE EXISTING SIGNS AND WILL RESEARCH THE COST OF SIGNS AND THE POSSIBILITY OF WORKING WITH THE CHAMBER OF COMMERCE AND CITY BUSINESSES ON THE PURCHASE OF NEW SIGNS. 

CITY HALL HOURS -THE BOARD DISCUSSED INCREASING CITY HALLS HOURS.  ALDERMAN D. ARTEAGA MADE A MOTION, SECOND BY ALDERMAN JOHNSON TO OPEN CITY HALL 10:00 A.M. -12:00 AND 1:00 P.M.- 4:00 P.M.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MOTION WAS ARROVED 3-0. 

OPEN FORUM – ALDERMAN ARTEAGA DISCUSSED A PROPERTY ON MILL STREET WHERE GRAVEL IS WASHING INTO THE DRIVEWAY.  A WORK ORDER HAS BEEN TURNED INTO THE COUNTY FOR THAT PROBLEM.  HE ALSO STATED THAT ARLIE WELGE STREET HAD TREES THAT HAD FALLEN FROM THE ICE STORM.  A WORK ORDER WILL BE PLACED WITH THE COUNTY.

PAYMENT OF BILLS – BILLS WERE REVIEWED AND CHECKS SIGNED/.

ADJOURNMENT – ALDERMAN ARTEAGA MADE A MOTION, SECOND BY ALDERMAN JOHNSON TO ADJOURN.  ON A CALL BY THE MAYOR FOR THE AYES AND NAYS, THE MEETING WAS ADJOURNED AT 9:10 P.M.

RESPECTFULLY SUBMITTED                                       ACCEPTED

JUDITH A ANDERSON, CLERK                                       JAN MUSKOPF, MAYOR